Unified inbox
Every Instagram DM, Facebook Messenger message, and email lands in one inbox. Stop missing leads scattered across apps.
The growth OS for tattoo agencies
Never miss
another DM.
The unified inbox + CRM for tattoo managers running multiple artists. Instagram, Messenger, email — all in one place. Built to scale, not to add to the chaos.
Stripe-secured deposits
Built on Meta Graph + Instagram API
Email on your own domain
Built for tattoo, not for everyone
Every feature solves a real problem you face every day.
No generic CRM bolted on with a logo change. CloseFlow Ink is the infrastructure modern tattoo studios actually need to scale.
Pipelines built for tattoo
Lead → consultation → quote → deposit → session → healing. Every artist works through the same proven flow.
Non-refundable deposits
Stripe-powered deposits that stick. Cut no-shows from 30% to under 5%. Money in your account before the appointment.
Multi-artist by design
Built around agencies running 5, 10, 20 artists. Each artist sees only their own work. You see everything across all of them.
Email on your own domain
Send and receive at contact@yourartist.com — not at a generic CRM domain. Looks like real business email to the client.
AI drafts in your voice
AI prepares response drafts from your past replies, not from generic templates. You review, edit, and send in one click.
How it works
From lead to lifetime client, in one flow.
01
Connect your channels
One-click OAuth for Facebook + Instagram. Set up email on your own domain in 10 minutes — we give you the DNS records, you paste them.
02
Every message lands in one inbox
Instagram DMs, Messenger, email — all in the same screen, organized by tabs (Unread, All, Starred, Scheduled). AI prepares draft replies.
03
Push the lead through the pipeline
Lead → consultation → quote → deposit → session → healing. Every stage has its own automations. Nothing slips through.
04
Get paid before the appointment
Stripe Connect deposits collected at booking. Non-refundable. No-shows drop from 30% to under 5% on day one.
How we're different
Tattoo artists deserve software made for them.
Most tools you've tried were built for someone else and adapted to you. CloseFlow Ink was designed around the way modern tattoo studios actually run — multi-artist, deposit-first, IG-native.
Generic CRMs
Built for plumbers, real estate, dentists — not for tattoo
ManyChat
Chat-only. No bookings, no deposits, no pipeline
Square Appointments
Bookings only. No DM inbox, no CRM, no deposits
GoHighLevel
Generic agency tool. Heavy. Confusing for one-discipline studios
Treatwell
Beauty marketplace — takes commission on every booking
Notion / Spreadsheets
Manual. No automation, no client comms, you do everything by hand
CloseFlow Ink
Purpose-built for tattoo: unified IG/FB/email inbox, deposit-first bookings, multi-artist by design, pipeline that matches the way real studios close. Less chaos. More clients.
Pricing
Everything in.
No restrictions, no tricks.
One plan per scale of operation. Every feature is in every plan — no feature paywalls, no usage caps designed to force you to upgrade.
Artist
For solo professional tattoo artists.
$99 /mo
billed monthly
For one artist. Everything below.
Start with ArtistStudio
For studios and agencies running multiple artists.
$199 /mo
billed monthly
Everything in Artist + multi-artist features. Up to 5 artists, +$29/mo each extra.
Start with Studio- Multiple artists with separate calendars
- Revenue per artist breakdown
- Role-based permissions
- Studio-wide reporting
Every plan includes
- Unified inbox (Instagram, Messenger, Email)
- AI reply drafts in your voice
- Lead → consultation → quote → deposit pipeline
- Non-refundable Stripe deposits
- Calendar with no double-booking
- Client profiles with full conversation history
- Email on your own domain
- Healing protocols and post-care automation
- Revenue tracking and reporting
- Meta analytics (followers, reach, top posts)
Common questions
Frequently asked.
Do I need to be on Instagram Business or Creator?
Yes. Instagram requires Professional (Creator or Business) accounts for any third-party messaging integration — this is a Meta requirement, not ours. The change is free, takes 30 seconds in the IG app, and your followers see nothing different. Every CRM that integrates IG (GoHighLevel, HubSpot, ManyChat) requires the same.
How does email on my own domain work?
You add your studio domain (e.g. luisamayatattoo.com) in Settings. We give you the DNS records to point email at our handler. Once you paste them in your DNS provider (Cloudflare, GoDaddy, Namecheap, etc.) and verify, contact@yourdomain.com goes to your CRM inbox — and your replies go out from that address, not from a generic CRM domain.
Is there a free trial?
No. We believe in the product and want clients who commit. You can cancel anytime, no contracts. If after 30 days you genuinely feel CloseFlow Ink isn't for you, reach out — we'll figure something out.
What happens to my data if I cancel?
Your data is yours. On cancellation we keep your account active for 60 days so you can export everything (contacts, conversations, appointments). After that the data is permanently deleted. You can request earlier deletion at any time at privacy@closeflowink.com.
Can I add more than 5 artists to the Studio plan?
Yes. Studio includes the first 5 artists. Each additional artist is $29/mo. There's no hard cap — we have studios with 15+ artists. All features stay the same, you just pay per artist beyond 5.
Do clients see "CloseFlow" anywhere?
No. Emails go from your domain, deposits are charged to your Stripe account, the booking page is on your subdomain. The client never sees us. We're the engine, not the brand.
How long does setup take?
Under 30 minutes for a single artist. About 45 min for a multi-artist studio. The longest part is usually waiting for DNS to propagate (5-15 min). Our setup wizard walks you through every step.
What if I run multiple studios under an agency?
CloseFlow Ink is built for that — it's how we run our own agency. You get one login that switches between all your studios, plus an Agency view with cross-studio reporting and a unified inbox. Same model as GoHighLevel, but for tattoo.
Ready to scale?
Stop running your studio
from a chaotic inbox.
Join the tattoo artists and agencies running their entire business on CloseFlow Ink. One inbox. Deposit-first bookings. Built to scale.
No setup fees. Cancel anytime. We focus on tattoo, so you can focus on the craft.